Executive Assistant Resume Samples and Tips

If your aim is to land an executive assistant position, you should make sure that you have a top notch executive assistant resume. The well-defined structure of an executive assistant cv can help you make a first good impression.

In order to have a spotless executive assistant resume, you should have in mind several things such as a personal objective, a concise resume format, a straight to the point template and a cover letter. You should also be aware of an executive assistant’s main responsibilities and improve your skills and abilities by getting a certification for your desired job. The best executive assistant resume samples take into account all of these things and more.

An executive assistant’s main duties and responsibilities differ from one company to another, but the following recommendations apply regardless of the specific attributions of the job that you wish to apply for. The best executive assistant resume is the one that gets the employer’s attention and for that you need to respect some basic rules that will be described below and you should follow some executive assistant resume templates.

executive assistant and desk

Executive Assistant Resume Sample 1

4242 Thompson Drive, San Leandro, Californiawoman vector portrait

(510) 346 3119


Nancy S. Lewis


Highly qualified and professional executive assistant, capable of handling many tasks in a timely fashion and of managing day-to-day operations that include planning and scheduling different appointments, setting up meetings and organizing filed and records.


After more than 7 years of working in different companies, my skills and abilities as an executive assistant have made it easier for me to adapt to different rules and policies, handling the administrative duties and responsibilities in a professional manner. The executive assistant duties that I was in charge with taught me how to solve multiple tasks and respect tight deadlines at the same time.


  • Sorting correspondence
  • Act as liaison between different departments within the company in order to facilitate communication
  • Create reports
  • Facilitate staff inductions
  • Set up meetings
  • Handle travel and logistics details for the staff
  • Representing the company in a professional manner


  • Managed to optimize the company’s spending by handling the office budgets and cutting down unnecessary costs
  • Handled complex schedules, optimizing the staff’s time and helping them meet tight deadlines
  • Come up with creative presentations in order to help with staff inductions
  • Advanced soft skills that helped me act as a representative of the company


Maryland Department of Transportation, Baltimore, Maryland

July 2013 – Present

Executive Assistant

  • Provide project and managerial support by researching and coming up with efficient solutions
  • Update the manager and executives with important information
  • Handle the electronic filing system
  • Keep track of the inventory of office equipment and supplies
  • Sort mail
  • Be part of interviews and training of junior staff
  • Schedule appointments, meetings and different events
  • Handle travel details
  • Prepare briefing materials
  • Direct and transfer calls to the appropriate departments

Kaiser Permanente, Riverside, California

June 2011 – July 2013

Administrative Assistant

  • Process expenses
  • Handle the correspondence
  • Act as a liaison between different departments
  • Facilitate communication between employees and managers
  • Greet and manage volunteers and staff
  • Take and record minutes of company meetings

Compass Group, New York, New York

October 2009 – June 2011

Front Desk Receptionist

  • Greet visitors and staff members
  • Register visitors and new staff members in the system
  • Offer guidance and assistance to visitors and staff members
  • Offer accurate information regarding different clients’ and visitors’ inquiries


Richard Montgomery High School Rockville, Maryland -2010

University of Colorado- 2014

Bachelor’s Degree in Customer Services


Proficient in Office Pack, experienced in using email and record tracking software



George C. Fordvector portrait

Address: 4185 Plainfield Avenue, Ocilla, Georgia 31774

Email: George.ford@email.com

Phone: (315) 532 0536



Getting a secure position as an executive assistant within a company that supports spirited teamwork and innovation and where I can use my abilities and skills that I have acquired throughout the years, working as an administrative assistant, c-level executive assistant and personal assistant.


  • More than 6 years of experience as an executive assistant and personal assistant
  • Highly skilled in communication and a soft skills expert
  • Demonstrated abilities in greeting and guiding clients and visitors
  • Sorting, selecting correspondence
  • Handle electronic filing systems
  • Expedite procurement


  • Fast typing speed
  • Both verbal and written fluency when it comes to technical domains
  • Proficiency in Office Pack


  • Solving administrative issues in a timely fashion
  • Handle the CEO’s requests
  • Ability to meet tight deadlines
  • Offering high quality customer services
  • Well-developed soft skills and active listening skills
  • Understanding and explaining procedures to different staff members


  • Managed to come up with an innovative approach to the work tools and internal procedures in order to facilitate communication and optimize time
  • Contributed to reducing office costs by finding the right equipment for the company


Embry-Riddle – Daytona Beach, Florida

April 2010-Present

Senior Office Coordinator
  • Scheduled meetings and events
  • Coordinated visitors, clients and junior staff members
  • Created presentations to facilitate information
  • Created reports for managers


Public University of Austin, Texas

Bachelor of Natural Sciences in Chemistry


  • Fluent in both French and German
  • Proven ability to solve different administrative tasks related to executive assistant duties and responsibilities
  • Ability to prioritize different information and requirements

Tips for The Best Resume for Executive Assistant

The executive assistant resume has to include a summary of qualifications and a brief description of relevant abilities and skills that can convince an employer to call you for an interview. The sample resumes listed above give you a general idea on how to write a sample resume for executive assistant in an attractive way. The examples mentioned here are aimed for different types of executive assistants.

There is more than one example that can help you get a better idea regarding the structure of executive assistant resumes. With the use of some tips and tricks you can get the employer’s attention. Just make sure you also have the following things in mind:

  • Use bullet points to list your skills and abilities for an easy read
  • Write a cover letter to impress the employer
  • Always include your contact details on the front page of your resume
  • Apply for jobs that are relevant to your area of expertise


The executive assistant resume is the most important piece of information that you can use when being involved in a recruitment process. The resume format for executive assistant is as important as the content itself so make sure you cover all the fields and respect the structure in order to get the job that you desire.

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